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Administrative Assistant II : 80062035
Location:
Panama City, FL
Description:
Requisition No:824269 Agency: Juvenile Justice Working Title: ADMINISTRATIVE ASSISTANT II : Pay Plan: Career Service Position Number: Salary: 1,420.00 Bi:Weekly Posting Closing Date: 05/02/2024 Total Compensation EstimatorTool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nations veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION AND CONTACT INFORMATION: LOCATION: C:14Probation and Community Intervention, 651 W. 14th Street Suite K, Panama City, Florida 32401 CONTACT PERSON: Fred Womack Chief Probation Officer, STARTING SALARY: 1,420.00 Bi:Weekly(In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5 of the employee's current rate, whichever is higher). DESCRIPTION: This is work providing high:level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower:level clerical staff. Some positions in the occupation may be responsible for coordinating work and supervising employees. JOB DESCRIPTION: Serves as the field liaison for Fiscal and General Service's related activities. Coordinates, prepares, distributes and tracks complex and confidential reports, correspondences and other documents. Responsible for approving Accounting Financial Reports such as State Automated Accounting System (SAMAS) reports. Evaluates fiscal accountability, operational audits and other elements for management administration and operational function. Provides input on recommendations for budget expenditures. Participates in the Circuit spending plan meetings to ensure budget is managed and expenditures controlled. Orders supplies, ensures Direct Orders are completed timely for each fiscal year and oversees spending. Works with the state procurement system, ARIBA. (My Florida Market Place). Maintains expenditure reports and process payment approvals. Distributes required information to Finance and Accounting within specific timeframes. Communicates with contract providers, and headquarters staff; compiles, reviews, analyses and processes data for administrative decisions. Completes special assignments, research, and prepares reports. Performs other duties as assigned. MINIMUM QUALIFICATIONS: A high school diploma is required at the time of submission of the candidate profile. Knowledge of business formats and office procedures. Knowledge of and ability to use Microsoft Office Software including, Word, Excel, Power Point and Outlook. Knowledge of administrative principles and practices. Knowledge of the methods of data collection and the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, human resources, purchasing and report writing. Ability to prepare correspondence and administrative reports. Understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem solving techniques. Ability to work independently, plan, organize and coordinate work assignments and communicate effectively. Ability to establish and maintain effective working relationships with others. PREFERREDQUALIFICATIONS: Experience with the State of Florida purchasing system (MFMP). Proficient in Microsoft Word, Excel Spreadsheets, Power Point and Outlook. Preference will be given to a candidate with
Posted:
May 1 on Tip Top Job
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More About this Listing: Administrative Assistant II : 80062035
Administrative Assistant II : 80062035 is a Clerical Administrative Assistant, Administrative Specialist Job located in Panama City FL. Find other listings like Administrative Assistant II : 80062035 by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant II : 80062035 is a Clerical Administrative Assistant, Administrative Specialist Job located in Panama City FL. Find other listings like Administrative Assistant II : 80062035 by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.