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Administrative Assistant
Location:
Hilton Head Island, SC
Description:
Responsibilities: Provide administrative support for Property Management and Marketing. Essential Job Functions: ADMINISTRATIVE DUTIES Answer and process all incoming phone calls and respond accordingly Keep track and on top of daily calendar appointment and meetings Process invoices as needed in partnership with Accounting Make bank deposits, as needed Handle maintenance and repair of all major office equipment, copier, fax, etc. Inventory and order office supplies and equipment Responsible for managing the operating and office supply accounts. Keep up with all filing on a weekly basis for Director of Property Management and Director of Marketing. MARKETING DUTIES Assist in facilitating communication in regards to Marketing projects for all departments within the resort. Assist in facilitating communication with merchants at Shelter Cove Harbour events and regime management companies, with monthly meetings, emails; assist with distribution of materials, etc. Schedule entertainment & agreements for Music event at Shelter Cove Harbour Provide administration work for A-Tax application for Harbourfest with Town of HHI & special events permits Coordinate applications & screening of new Harbourfest vendors and returning vendors. Assist in event contract execution, set-up, locations, payments, etc with all Vendor and Sponsors Coordinate contracts and agreements with Harbourfest, Shannon Tanner, fireworks vendor, security, maintenance, etc Post payments, generate, track and distribute invoice statements Process coded invoices into Ariett as well as invoice tracking, filing, monthly expense sheet tracking and request on-site printing of checks Assist with the scheduling and planning of several annual events. PROPERTY MANAGEMENT DUTIES Maintain inventory list and key control for property management lock box Maintain and update Property Management spreadsheets as needed Prepare Owner's Packet information as needed Update SharePoint with all relative information Assist Property Managers with all correspondence with property owners and vendors Provide access to units for vendors as needed Send Regime the new codes for the new units on program Oversee special projects as requested and/or needed by the Director of Property Management / PM Team Meet outside contractors / vendors as needed GENERAL QUALIFICATIONS: EXPERIENCE, KNOWLEDGE, SKILLS Computer literacy and the ability to utilize all Microsoft Office Programs and learn additional systems as required. Strong organization skills Excellent written and verbal communication skills with a customer service mindset Ability to type 55 words per minute Ability to adapt to a quick paced and ever changing work schedule Light accounting skills required General IT knowledge is preferred 1-5 years in a short-term rental industry experience preferred Use of a personal vehicle is required and mileage reimbursement is available. EDUCATION/LICENSURE/CERTIFICATIONS Minimum 2 year college degree in Business Administration or equivalent related experience, preferred.
Company:
Greenwood Communities And Resorts
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Greenwood Communities and Resorts located in Hilton Head Island SC. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Greenwood Communities and Resorts located in Hilton Head Island SC. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.